2008 Coupe Mondiale General Information
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CIA Coupe Mondiale Regulations and Modus Operandi
1.Nomination and Eligibility of the Candidates
2.Appointment of Adjudicators, Jury Secretary and Calculation Committee
3.Jury Secretary
4.CIA Adjudicators Guidelines
5.Marking
6.Duties of the Candidates
7.Calculation of the Results, Calculation Committee
  
  
1. Nomination and Eligibility of the Candidates
 
a.
Candidates must be entered through the CIA voting member organization(s) in their respective country. If from a country where there is no CIA voting member organization, prospective candidates are requested to apply directly to the CIA, subject to acceptance, until such time as a voting member entity is established in that country.
 
 
b.
All entries are subject to acceptance by the CIA Executive Committee. In the case of non-acceptance, the applicant and/or the sponsoring member association will be advised in writing of the reason(s) the entry was refused.
 
 
c.
When registering at the event, the candidate must present to the organizers, an official birth certificate and valid passport(s) or identity card, bearing his or her name, age and nationality. The organizers will determine the candidate's nationality based upon his or her passport(s).
 
 
d.
No applicant may be refused entry for religious, political or racial reasons. Nonpayment of fees by the entrant and/or the sponsoring member organization may constitute reason for non-acceptance of an entry. Suitable ability and compliance with the rules of the competition are required for final acceptance.

For contestants from countries where there are known difficulties paying the entry fees, you may apply for special permission to pay at the Draw for Playing Order.
  
  
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2. Appointment of Adjudicators, Jury Secretary and Calculation Committee
 
a.
The CIA Music Committee shall recommend to the General Assembly the nominations for the Adjudicators' panels.
 
 
b.
Persons appointed as adjudicators should be musicians of the highest standing who have knowledge of accordion technique and the possibilities of the instrument as relevant to the competition category concerned.
 
 
c.
Each country represented in the CIA by a Voting Member shall be entitled to nominate one adjudicator, where that country has a competitor, provided the nominee is approved by the CIA Music Committee. Each adjudicator must be nominated by the Voting Member they represent, by submitting the on-line registration form by the due date.
 
 
d.
In the case of countries where there is no Voting Member of the CIA, but from which a candidate or candidates have been accepted, or the CIA Voting Member does not have a candidate, the CIA Music Committee may admit one suitable adjudicator from each country concerned.
 
 
e.
The Music Committee may nominate suitable persons to the list of adjudicators recommended to the General Assembly.
 
 
f.
The Music Committee shall nominate a suitable person to be the Chairman of each Adjudicators' Panel to the General Assembly.
 
 
g.
The Music Committee shall nominate a suitable person to be the Jury Secretary for each Adjudicators' Panel to the General Assembly. The Jury Secretary shall be a member of the Calculation Committee.
 
 
h.
The Music Committee shall nominate at least three suitable persons to the General Assembly to be members of the Calculation Committee.
 
  
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3. Jury Secretary - The tasks of the Jury Secretary shall be as follows:
 
a.
Make sure the appropriate adjudicating sheets are available for the adjudicators.
 
 
b.
Make sure that there are pens, pencils and note paper available for the adjudicators.
 
 
c.
Collect the music of the candidates, check it is all there, make sure it is organized in the correct performance order, put the music in front of the adjudicators at the appropriate time, collect the music at the end of each performance and return it to the candidate.
 
 
d.
Record the playing time (actual playing time only, excluding breaks between movements and pieces) for each candidate. This may be calculated using a stop watch or video camera timer.
 
 
e.
The Jury Secretary shall collect all the adjudicators mark sheets and hold them safe.
 
 
f.
The Jury Secretary shall be part of the Calculation Committee.
 
 
g.
The Jury Secretary shall make sure that only approved officials talk with the adjudicators during the competition.
 
  
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4. CIA Adjudicators Guidelines
 
a.
The Chairman of the Jury shall convene the Adjudicators Panel prior to the competition starting, to brief the adjudicators on relevant details.
 
b.
The Members of the Adjudicators Panel will communicate in English. (If necessary, a translator may accompany an adjudicator.)
 
 
c.
The Chairman of the Jury will explain the exact rules and requirements of the Category, including program content and time limits.
 
 
d.
There will be rest breaks during the competition, which will be determined by the Chairman of the Jury, and announced in advance to the competitors.
 
 
e.
The Chairman of the Jury shall ask if there may be some reason that a mark should not be counted from a particular adjudicator for any of the candidates. (Reasons may include but not limited to: teacher/student, close personal/professional relations, relatives etc.)
 
 
f.
The Chairman of the Jury will lead the adjudicators discussion as to how many candidates will proceed to the next round of their particular competition in the Senior Coupe Mondiale. Such discussion will be held at the conclusion of each round. It is anticipated that a minimum of 50% plus 1 candidate will pass to the next round.
 
 
g.
Adjudication shall be open, and the adjudicators shall be placed so that they have an adequate front view of the candidates but without preventing the candidates from facing the audience. The adjudicators should not be seated too closely together and it is desirable that the order in which they are seated should be settled by ballot.
 
 
h.
No one may speak with the adjudicators during the competition except the Jury Secretary and the representative of the Organizing Association.
 
 
i.
Each adjudicator's mark, is compared with the average of all the adjudicators marks, using the System GIEM.

Where the marks of any adjudicator vary significantly from the average, the Calculation Committee will advise the Music Committee, who may remove, if they are in unanimous agreement, that adjudicators marks from that round or the total marks of that category. That adjudicator may also be removed from future Coupe Mondiale adjudication selection.
 
 
j.
Notification if you cannot attend. Coupe Mondiale organizers must know the exact number of adjudicators in order to make an accurate assignment of paid hotel rooms and assignment for the various Coupe Mondiale categories and other planning. Accurate numbers are very important for all attendees, contestants, adjudicators, delegates, press, program printing etc.

Every registered adjudicator MUST notify the Coupe Mondiale Organisers AT LEAST 21 days prior to the Coupe Mondiale if they cannot attend. Failure to do so will mean you will not be elegible for adjudicator selection in future Coupe Mondiale competitions for a period of three (3) years. Exception: Illness or accident, supported by Doctors medical certificate.
  
  
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5. Marking
 
a.
The adjudicators are required to observe a consistent standard of adjudication. Each round will be marked out of 25 points utilizing the following guidelines.
 
 
A24-25 pointsExceptional
B 22-23 points Excellent
C20-21 pointsVery Good
D 18-19 points Good
E16-18 pointsModerate
F 12-15 points Below Moderate
 
b.
Marks:
 
 
(1) The highest mark shall be removed. If more than one adjudicator has the highest mark, only one of those adjudicators' marks shall be deleted.
 
 
(2) The lowest mark shall be removed. If more than one adjudicator has the lowest mark, only one of those adjudicators' marks shall be deleted.
 
 
(3) The mark from the adjudicator of the same nation as the competitor shall be removed.
 
Examples: if an adjudicator member is born in Russia, they can never mark a Russian candidate as they are "of the same nation". Similarly, if the same adjudicator is also a passport holder of another country such as the USA, they can never mark a USA candidate as they are "of the same nation". The nationality of the candidate shall be determined by their passport. Where a candidate has lived in another country for the previous 2 years or more, the adjudicator "of the same nation" will have their mark removed.
 
 

(4) The mark from the adjudicator having taught the competitor within the previous two years shall be removed.
 

 
(5) The mark from the adjudicator who is closely connected with the competitor personally or professionally will be removed.
 
 
c.
There will be an adjudicators meeting after the first three candidates (or as determined by the Chairman of the Jury) to determine the general level of marks. The Chairman of the Jury will convene this session to set the level of marks awarded to performances.
 
 
d.
Final scores should not be marked on the adjudicator's score sheet until after this meeting, in case they need to be scaled up or down.
 
 
e.
The final score must be marked on the adjudicator's score sheet and given to the Jury Secretary by the conclusion of each round.
 
  
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6. Duties of the Candidates
 
a.
At registration, candidates should present to the organizing officials an official birth certificate and valid passport or identity card bearing his or her name, age and nationality.
 
 
b.
Each candidate must take to the Coupe Mondiale THREE COPIES of his/her Own Choice Music for the use of the Adjudicators EXCEPT where the category entered does not require music. Music copies are to be tied together in a single bundle for each round, in playing order. Each copy must be clearly labeled with the name and country of the candidate, and handed over to the Jury Secretary (or appointed member of the CIA Executive Committee) at least 20 minutes before the candidate performs. Music MUST be collected by the candidate at the conclusion of each performance.
 
 
c.
At the appointed time and place, the candidates will draw for playing order in each section or round. A member of the CIA Executive Committee, usually the CIA General Secretary, will be present. Candidates who are not represented at the draw must accept the position drawn for them. Except in the case of circumstances beyond their control, no candidate shall be permitted to depart from the drawn playing order.
 
 
d.
There shall be no restriction as to the make or size of accordion used by the candidates, but electronic attachments or amplification may not be employed.
 
 
e.
Each candidate shall be suitably dressed to present themselves as artists to the audience or, in the case of the Virtuoso Entertainment classes, dressed appropriately for the music being performed.
 
 
f.
Each candidate shall attend the Prize Giving to receive their Certificate of Participation and shall be suitably dressed to represent their country to the media.
 
 
g.
Failure to follow the competition rules may result in the candidate's entry being rejected or in disqualification.
 
 
h.
Unprofessional conduct or failure to adhere to good standards of behavior may result in disqualification. Example: abuse of adjudicators or other officials.
 
 
i.
Problems should be solved through the candidate's nation's CIA Delegate, and where there is no delegate, an application may be made in writing to the CIA Secretary General.
 
 
j.
By sending in an entry application form, the candidate hereby agrees to abide by all the CIA rules and regulations. It is the candidate's responsibility to be aware of the rules and regulations.
 
 
k.
By submitting the online entry form, the candidate grants the Confederation Internationale des Accordeonistes CIA the right to record and offer for sale and promotion an audio cassette/CD/MP3 and/or DVD of the Coupe Mondiale competitions and performances.
 
 
l.
In the Coupe Mondiale (Senior) cateogry, while every effort will be made to allow as many candidates as possible to participate in each round, it is possible that not all candidates will progress to the next Round. Usually by Round III, it is the top six (6) candidates that perform their Own Choice Programs.
  
 
m.
Notification if you cannot attend. Coupe Mondiale organizers must know the exact number of contestants to make an accurate Coupe Mondiale timetable, book competition venues, schedule adjudicators and organize the event. Accurate numbers are very important for all attendees, contestants, adjudicators, delegates, press, program printing etc...

Every registered contestant MUST notify the Coupe Mondiale Organisers AT LEAST 21 days prior to the Coupe Mondiale if they cannot attend. Failure to do so will mean you will not be permitted to enter future Coupe Mondiale categories for three (3) years, and if your entry fee has not been paid, you will not be permitted to enter future Coupe Mondiale categories for five (5) years. Exception: Illness or accident, supported by Doctors medical certificate.

 
  
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7. Calculation of the Results, Calculation Committee
 
a.
The calculation of the results from the adjudicators' mark sheets shall be carried out by the Calculation Committee, consisting of three members; the Jury Secretary plus two others appointed by the General Assembly.
 
 
b.

The duty of the Calculation Committee shall be to calculate the "Final Mark" for each section of each category.

  • All adjudicators marks shall be reviewed
  • Marks for each contestant shall be removed as required by 5b of this document
  • All remaining marks shall be totalled and then averaged by the number of elegible adjudicators
  • Penalties as required by 7e and 7f of this documnet shall be deducted from final average mark and shall be clearly indicated on the the overal mark sheet for the category
  • Marks shall be subject to ratification by the General Assembly
 
c.
Each adjudicator's mark, is compared with the average of all the adjudicators marks, using the System GIEM. Where the marks of any adjudicator vary significantly from the average, the Calculation Committee will advise the Music Committee, who may remove, if they are in unanimous agreement, that adjudicators marks from that round or the total marks of that category. That adjudicator may also be removed from future Coupe Mondiale adjudication selection.
  
 
d.
When the calculation of the results has been completed, the results will be submitted by the Calculation Committee together with recommendations regarding the award of medals and/or other distinctions to a meeting of the adjudicators for consideration and approval, prior to ratification by the General Assembly.
 
 
e.
The Calculation Committee shall calculate the mark penalties for any failure to follow the maximum or minimum Playing Time for each class. Any mark penalty shall be deducted as per 7 b.

The amount of any Playing Time Mark Penalty shall be:
 
 
f.
Coupe Mondiale, Junior Coupe Mondiale, Piano Accordion & Chamber Music Categories
 
  • Less than two minutes under the minimum playing time or less than two minutes over the maximum playing time - no mark penalty.
  • More than two minutes under the minimum playing time or more than two minutes over the maximum playing shall have a 1 point penalty for each minute or part thereof.

Example: The candidate has a playing time of 23:30 minutes in a category with a 20 minute maximum playing time limit.

  • 20.01 minutes to 22:00 minutes - no penalty
  • 22:01 minutes to 23:00 minutes is 1 point penalty
  • 23:01 minutes to 24:00 minutes is 1 point penalty

Therefore this candidate would have a 2 point penalty deducted.
 

    Senior Virtuoso Entertainment and Junior Virtuoso Entertainment
   
  • Less than three minutes over the maximum playing time - no mark penalty.
  • More than three minutes over the maximum playing shall have a 1 point penalty for each minute or part thereof.

Example: The candidate has a playing time of 13:30 minutes in a category with a 9 minute maximum playing time limit.

  • 9.01 minutes to 12:00 minutes - no penalty
  • 12:01 minutes to 13:00 minutes is 1 point penalty
  • 13:01 minutes to 14:00 minutes is 1 point penalty

Therefore this candidate would have a 2 point penalty deducted.
 

 
g.
The Calculation Committee shall determine any mark penalties for failure to follow the competition rules.
 
 
h.
The Calculation Committee shall complete their work and publish the results in time for ratification by the General Assembly.
 
 
i.
The Calculation Committee shall ensure that the marks are published promptly after ratification by the General Assembly and made available to the contestants.
 

 
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